Credit materials
Before submission: make four credit numbers reconcile
A complete file list is not enough. The application, financial data, and transaction documents need to describe the same financing need.
Begin with a one-page purpose statement
Use one page to set out the supplier, payment points, delivery, invoicing, and collection path. Link each point to a contract, order, invoice, or bank record. If the purpose cannot be located in the transaction chain, the limit calculation will be hard to review.
How the four figures cross-check
Assume a request for an HKD 8 million short-term working-capital facility. The limit should not simply mirror total purchase contracts. Deduct own cash, existing payment terms, and available liquidity, then explain the monthly peak gap and why the answer is not HKD 5 million or HKD 10 million.
| Decision | Example | Evidence |
|---|---|---|
| Facility purpose | Working-capital bridge | Purchase orders and cash conversion cycle |
| Requested limit | HKD 8,000,000 | Monthly peak funding gap |
| Repayment source | Customer receipts | Aged receivables and collection record |
| Risk control | Borrowing-base review | Eligible receivables and concentration limits |
Version control matters more than the index
Put key figures in one control sheet with source dates. If a new ageing schedule changes overdue receivables from 12% to 18%, update the application narrative, cash flow, and mitigants as well as the attachment.
Before submission, ask someone outside the first draft to review backwards: from repayment source to invoices and collection records, then from the requested limit to the funding gap. Any broken chain is an open item.
Documentation does not make the credit decision
This check improves consistency and traceability only. Security validity, sector risk, financial quality, and final credit terms still require assessment by the relevant teams under applicable policy.